PTAC Guidance Videos

New Videos:

SCHOOL VOLUNTEERS AND FERPA
Volunteers are important in helping schools operate efficiently, but it’s important to know your role in protecting student information while helping out in your school. This video explains some of a volunteer’s responsibilities to help keep the student information they work with private and secure. The Privacy Technical Assistance Center has also released a corresponding brochure that schools can use to help train their volunteers with their legal responsibilities to protect student data. This brochure can be found here.

EMAIL AND STUDENT PRIVACY
Email is an easy way to communicate with students and parents. Prior to sending an email, it’s important to evaluate the risk associated with sending student information and recognizing if it is personally identifiable information (PII). This video walks you through best practices on how to email student inform.

Older Videos:

STUDENT PRIVACY 101: FERPA FOR PARENTS AND STUDENTS
Ever have questions about your rights regarding education records? This short video highlights the key points of the Family Educational Rights and Privacy Act (FERPA).

DEVELOPING A PRIVACY PROGRAM FOR YOUR DISTRICT
This video provides an overview and rationale for why districts need to develop a program to protect student data.  Provides best practices and general guidance.  Also of note is the companion document linked here (hyperlink to creating a privacy policy checklist) which provides the information contained in the video at a more granular level

WHAT PARENTS NEED TO KNOW ABOUT THEIR STUDENT'S DATA
This video, intended for parents, provides guidance and information on what questions they might want to ask their schools or districts if they have questions about the data the district collects and/or maintains. The video also provides an overview of the types of questions parents should ask and why.

PROTECTING STUDENT PRIVACY WHILE USING ONLINE EDUCATIONAL SERVICES
This U.S. Department of Education teacher training video is aimed at helping K-12 school officials to better protect student privacy while using online educational services and applications. The video, intended for use during teacher in-service days or professional development meetings, offers a short summary of the issue and provides some examples to help educators identify which online educational services and applications are privacy-friendly and protect student data from improper use and disclosure.

HOW TO USE YOUR DISTRICT’S WEBSITE TO COMMUNICATE WITH PARENTS ABOUT DATA USE AND SECURITY
Parents need to feel confident that the education information collected and stored by your district is securely maintained and only used for educational purposes. This video highlights common parent questions, and provides best practices that districts can implement to communicate with parents about data privacy.

THE A-B-C’S OF STUDENT DIRECTORY INFORMATION
FERPA allows schools and districts to designate certain basic student information as directory information, and share that information without consent if certain additional requirements are met. This video describes why a school would want to use student directory information and the types of information that fall into this category. It also explains the process that schools and districts must adhere to when designating directory information.