The U.S Department of Education has issued this guidance letter in response to a technical assistance request from Suffolk University. In their request, representatives from the University sought guidance on the use of the Department’s National Student Loan Data System (NSLDS) for research and evaluation purposes, to study student loan servicing and borrower default and delinquency of Suffolk’s students and graduates.
FERPA Exceptions Summary (Apr 2014)
The various exceptions to FERPA can be confusing and difficult to keep track of. The FERPA Exceptions Summary is intended to be a handy visual aid to help identify, at a glance, what FERPA exception applies to the data sharing work you are trying to do. Both links below have the same content, only oriented in different ways to facilitate printing.
This document is a side-by-side comparison of the legal provisions and definitions in IDEA Part B, IDEA Part C and FERPA. It is intended to help differentiate these statutes and provide a comparisons for the shared definitions.
This document provides a comprehensive list of links to NCES, ED, and other state practitioner’s related resources directly and indirectly related to Early Childhood data system practitioners. It includes applicable guidance documents in the areas of data use, research, privacy and security
This letter written to Chief State School Officers and State Child Welfare Directors between the U.S. Department of Health and Human Services and Department of Education describes the Uninterrupted Scholars Act and its impact on data sharing between education and health and human service agencies.
This document provides best practice recommendations for State educational agencies (SEAs) on presenting information about education data governance and sharing on a SEA website. The suggestions are grouped into two general categories, presenting information in a transparent manner and making a website user-friendly.
This document lists mandatory requirements for written agreements under the studies exception and the audit or evaluation exception, as specified in the Family Educational Rights and Privacy Act.
This case study illustrates a scenario where a local educational agency (LEA) requests technical assistance from the Privacy Technical Assistance Center so that the LEA can come into compliance with the Family Educational Rights and Privacy Act; the illustration also clarifies the definition of an “education program.”
This case study illustrates a scenario where the Family Policy Compliance Office (FPCO) investigates an alleged violation of the Family Educational Rights and Privacy Act, resulting in FPCO imposing a 5-year ban on sharing education data with the offending party.
This case study illustrates a scenario where a State educational agency enters into an agreement to share education data with a Head Start Program.
This case study illustrates a scenario where a State educational agency creates high school feedback reports using the audit or evaluation exception under the Family Educational Rights and Privacy Act.
Webinar: Data Sharing Under FERPA (Jan 2012)
This presentation reviews key regulatory changes in the Family Educational Rights and Privacy Act (FERPA) related to data sharing and summarizes FERPA mandatory provisions and best practices for written agreements.
This document provides guidance for schools, school districts (also referred to as local educational agencies [LEAs]), postsecondary institutions, and State educational authorities (such as State educational agencies [SEAs]) that may disclose personally identifiable information (PII) from education records. The document provides these entities with information about requirements and best practices for data disclosures under the studies exception and the audit or evaluation exception, as specified in the Family Educational Rights and Privacy Act.
This document is intended to provide postsecondary educational institutions clarification on the conditions under which federal student financial aid information may be used for program evaluation and research purposes. Numerous federal laws govern access to, disclosure of, and use of student financial aid information, including, but not limited to: Section 444 of the General Education Provisions Act (commonly referred to as the Family Educational Rights and Privacy Act [FERPA]); the Higher Education Act of 1965, as amended (HEA); and the Privacy Act of 1974, as amended (Privacy Act). As the interplay of these various laws in different situations can be complex, in addition to a discussion, this document provides some questions and answers about possible situations in which student financial aid information may, or may not, be used for these purposes.
This guidance document provides background information on what an Integrated Data System (IDS) is and why educational authorities may choose to participate in one, and clarifies how such authorities can participate in an IDS while ensuring student privacy in compliance with FERPA.