Toolkit Data Security Response to Technical Assistance Request from Suffolk University

The U.S Department of Education has issued this guidance letter in response to a technical assistance request from Suffolk University.  In their request, representatives from the University sought guidance on the use of the Department’s National Student Loan Data System (NSLDS) for research and evaluation purposes, to study student loan servicing and borrower default and delinquency of Suffolk’s students and graduates.

Toolkit Data Sharing

FERPA Exceptions Summary (Apr 2014)

The various exceptions to FERPA can be confusing and difficult to keep track of.  The FERPA Exceptions Summary is intended to be a handy visual aid to help identify, at a glance, what FERPA exception applies to the data sharing work you are trying to do.  Both links below have the same content, only oriented in different ways to facilitate printing.

 

 

Toolkit Data Sharing

FERPA/IDEA Cross-Walk

This document is a side-by-side comparison of the legal provisions and definitions in IDEA Part B, IDEA Part C and FERPA. It is intended to help differentiate these statutes and provide a comparisons for the shared definitions.

 

Toolkit Data SharingEarly Childhood Regional Meeting Resource List (Updated Aug 2015)

This document provides a comprehensive list of links to NCES, ED, and other state practitioner’s related resources directly and indirectly related to Early Childhood data system practitioners.  It includes applicable guidance documents in the areas of data use, research, privacy and security

Toolkit Data Sharing

Joint FERPA Letter with ED OESE HHS ACF (Apr 2013)

This letter written to Chief State School Officers and State Child Welfare Directors between the U.S. Department of Health and Human Services and Department of Education describes the Uninterrupted Scholars Act and its impact on data sharing between education and health and human service agencies.

Toolkit Data SharingBest Practice Recommendations for SEA Websites (May 2012, Updated June 2015)

This document provides best practice recommendations for State educational agencies (SEAs) on presenting information about education data governance and sharing on a SEA website. The suggestions are grouped into two general categories, presenting information in a transparent manner and making a website user-friendly.

 

Toolkit Data Sharing

Checklist: Data Sharing Agreement (Apr 2012, Updated Jul 2015)

This document lists mandatory requirements for written agreements under the studies exception and the audit or evaluation exception, as specified in the Family Educational Rights and Privacy Act.

Toolkit Data SharingCase Study # 4: PTAC Technical Assistance (Mar 2012, Updated Jul 2015)

This case study illustrates a scenario where a local educational agency (LEA) requests technical assistance from the Privacy Technical Assistance Center so that the LEA can come into compliance with the Family Educational Rights and Privacy Act; the illustration also clarifies the definition of an “education program.”

Toolkit Data SharingCase Study # 3: Enforcement (Mar 2012, Updated Jul 2015)

This case study illustrates a scenario where the Family Policy Compliance Office (FPCO) investigates an alleged violation of the Family Educational Rights and Privacy Act, resulting in FPCO imposing a 5-year ban on sharing education data with the offending party.

Toolkit Data Sharing

Case Study #2: Head Start Program (Jan 2012, Updated Jul 2015)

This case study illustrates a scenario where a State educational agency enters into an agreement to share education data with a Head Start Program.

Toolkit Data SharingCase Study #1: High School Feedback Report (Jan 2012,Updated Jul 2015)

This case study illustrates a scenario where a State educational agency creates high school feedback reports using the audit or evaluation exception under the Family Educational Rights and Privacy Act.

Toolkit Data Sharing

Webinar: Data Sharing Under FERPA (Jan 2012)

This presentation reviews key regulatory changes in the Family Educational Rights and Privacy Act (FERPA) related to data sharing and summarizes FERPA mandatory provisions and best practices for written agreements.

Toolkit Data SharingGuidance for Reasonable Methods and Written Agreements (Updated Aug 2015)

This document provides guidance for schools, school districts (also referred to as local educational agencies [LEAs]), postsecondary institutions, and State educational authorities (such as State educational agencies [SEAs]) that may disclose personally identifiable information (PII) from education records. The document provides these entities with information about requirements and best practices for data disclosures under the studies exception and the audit or evaluation exception, as specified in the Family Educational Rights and Privacy Act.

Toolkit Data Sharing

Guidance on the Use of Financial Aid Information for Program Evaluation and Research

This document is intended to provide postsecondary educational institutions clarification on the conditions under which federal student financial aid information may be used for program evaluation and research purposes. Numerous federal laws govern access to, disclosure of, and use of student financial aid information, including, but not limited to: Section 444 of the General Education Provisions Act (commonly referred to as the Family Educational Rights and Privacy Act [FERPA]); the Higher Education Act of 1965, as amended (HEA); and the Privacy Act of 1974, as amended (Privacy Act). As the interplay of these various laws in different situations can be complex, in addition to a discussion, this document provides some questions and answers about possible situations in which student financial aid information may, or may not, be used for these purposes.

Toolkit Data Sharing

Integrated Data Systems and Student Privacy

This guidance document provides background information on what an Integrated Data System (IDS) is and why educational authorities may choose to participate in one, and clarifies how such authorities can participate in an IDS while ensuring student privacy in compliance with FERPA.